In its simplest form, records management is the effort to eliminate as much paper as possible so that you can manage your workflow more efficiently. What that means for an organization or business depends on the records to be managed and actions that need to be included in the management system. Records needs to be identified, classified, stored, secured, retrieved, tracked and either destroyed or permanently archived. The right system takes into account governance, risk and compliance issues.

Why Aurotech?

Aurotech’s records management consulting practice capitalizes on the extensive experience of our Certified Records Managers and AIIM-ERM Masters. These professionals are accredited and recognized according to criteria of experience and capabilities established by their peers. They practice global best practices embraced by organizations in both the public and private sector.

Benefits

A comprehensive records management program includes:

  • Easy identification. The system quickly and consistently identifies which records need to be retained and for how long
  • Reliable record keeping. A records management program creates and maintains credible records for litigation, audit or government investigation.
  • Best practices. Applications are compliant with legal and regulatory retention requirements.
  • Improved efficiency. Managing paperwork electronically increases operational efficiency, and reduces the need for space, equipment and supplies
  • System integration. Records management is integrated into your business systems and processes, resulting in better business practices.

Services

Records Management Support Services encompass the following areas:

  • Creating and maintaining organization business information – record-keeping requirements, procedures for managing business information, establishment of file plans, filing and storage, including vital records;
  • Electronic and other special media
  • Policies and procedures for managing electronic and word processing documents
  • Records scheduling and implementation – inventory of records (paper, electronic, etc.)
  • Retention
  • Disposition as it relates to organization business needs, Government accountability, archival values, and legal parameters
  • Utilization of General Records Schedule and establishment of organization-specific schedules
  • Temporary vs. permanent records
  • Records management and program development – training, transfer of records to off-site storage {Federal Records Center}
  • Preparation/use of associated forms, transfer of permanent records to the National Archives
  • Planning, coordination and execution of digitization and taxonomy efforts within the Records Management effort
  • Requirements and procedures for records schedule updates
  • Management of Federal records, both hard copy and electronic, at all life cycles – basic records operations, execution of all phases of records management, establishment, organization, and maintenance, to include preparation of files (indexing, scanning, or labeling), storage, and retrieval

If you would like to manage your records more efficiently, give us a call at 301-854-1326, or Contact us using the online form on our website. We’d like to discuss your exact needs and design a strategy that will work for you.